Job Description
Posting Number: req17020 Department: School of Music Location: Main Campus Address: Tucson, AZ USA Position Highlights The University of Arizona Fred Fox School of Music and the Pride of Arizona Marching Band is seeking a reliable, responsive, and professional individual to support our band program and related activities. The position requires strong initiative, excellent organizational skills, the ability to work independently, and to collaborate closely with the Department Chair, faculty, and staff, as well as with our participants and community members. The incumbent in this position will coordinate administrative functions and some financial activities for the Band Area within the Fred Fox School of Music, for both Athletic Bands (Marching Band, Pep Band) and Concert Bands (Wind Ensemble, Wind Symphony). Occasional weekends/late evenings may be required. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Duties and Responsibilities: • Perform a variety of administrative duties including document preparation, scheduling, meeting and event coordination, travel arrangements, website updates, record keeping, supply inventory, and data entry. • Process ICONs, DCC's; support hiring processes as needed. • Create and process Travel Authorizations with the business office for the band director and teaching assistants/GA's and Dean's Excuses for Student Absences; process DV's, purchase orders, cash advances, per-diems; assist with budget. • Oversee inventory including uniform and equipment, office supplies, etc. • Support the Director with the donor/alum program. • Develop and facilitate large-scale Band Area events, including but not limited to: • Coordination of UA Marching Band Camp and Rookie Orientation Dinner (August before school begins). • Annual UA Band Day (Saturday in October). • Annual Band Banquet (December). • UA High School Honor Band. • UA Wind Conducting Workshop. • Direct students, staff, and external contacts with accurate and relevant information. • Represent the band at various events and meetings. • Book and administrative oversight of the Pep Band or the Pride for appearances off-campus. • Creates and updates departmental files, databases and reports; including Qualtrics surveys, Google docs, Eventbrite. • Promote the band, its performances, and Pride activities to the campus and community with marketing, email marketing, assisting with social media, and updating the Pride website. • Manage all printing needs for organization. • Maintain and update High School Band Directors contact list. • Maintain and update website; updating schedules, registration information, membership page, upcoming season information. • Support students enrolling in the Pride; looking at other programs and their requirements, reaching out to program advisors and finding a fit for specific students. • Facilitate the use of a recruitment database of all Arizona music teachers of band, orchestra, and choir directors and private teachers of all instruments/voice/piano. • Coordinate administrative tasks such as Parking & Transportation needs. • Oversee student workers. • Other duties as assigned. Knowledge, Skills, & Abilities: • Ability to communicate effectively with different groups/individuals. • Ability to handle confidential and sensitive information. • Skill in public speaking and presenting information to large groups. Minimum Qualifications • High school diploma or equivalent, or equivalent learning attained through experience required. • Minimum of 5 years of relevant experience required. Preferred Qualifications • Experience using Slack. • Experience with FERPA. • Experience with UAccess. FLSA: Non-Exempt Full Time/Part Time: Full Time Number of Hours Worked per Week: 40 Job FTE: 1.0 Work Calendar: Fiscal Job Category: Organizational Administration Benefits Eligible: Yes - Full Benefits Rate of Pay: DOE Compensation Type: hourly rate Grade 5 Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies: 1 Contact Information for Candidates Chad Shoopman Director of Athletic Bands shoopmac@arizona.edu 520-621-7027 Open Until Filled: Yes Documents Needed to Apply: Resume and Cover Letter Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
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